Migrating SharePoint Sites: A Step-by-Step Guide Using Quest On Demand Migration
Migrating SharePoint sites can be a daunting task, especially for organizations with vast amounts of data and complex structures. However, with the right tools and strategies in place, this process can be streamlined and efficient. In this guide, we’ll walk through the step-by-step process of migrating SharePoint sites using Quest On Demand Migration.
Step 1: Launching the Migration Dashboard
To begin the migration process, open the SharePoint Contents tab on the Quest On Demand Migration dashboard. Here, you have two options to discover your SharePoint sites:
1. Discover All Sites: This option discovers all the SharePoint sites in your current environment and adds them to the migration list.
2. Upload a CSV File: You can upload a CSV file with the site collection already listed, which can be helpful if you have a small number of sites to migrate.
Step 2: Setting Notifications
Once you’ve selected your discovery method, you can set notifications to be notified once the task is completed. You also have the option to select only notify in case of failure. This feature ensures that you’re informed of any issues or errors during the migration process.
Step 3: Scheduling the Task
After setting your notifications, schedule the task by clicking Finish. You can view the progress from the Task section.
Step 4: Creating a Collection
Create a collection and add the required sites to it. Creating a collection can help in organizing the types of sites you’re migrating. This feature allows you to group similar sites together, making it easier to manage your migration process.
Step 5: Configuring the Project
From the dashboard, click on Configure Project. Here, you can add a default target user. The default target user specified here will be set as the site collection owner if the existing owner has no match on the target. This feature ensures that the ownership of your SharePoint sites is properly transferred to the target environment.
Step 6: Mapping Sources and Targets
If needed, you can use the Map from File feature to map the source and tenant sites. This feature allows you to specify which site collections should be migrated and which ones should be skipped.
Step 7: Selecting Sites for Migration
Once you’ve created your collection and configured your project, select all the sites you want to migrate from the new collection. Click Migrate to begin the migration process.
Step 8: Choosing Migration Scope
You’ll get the option to set the default target user during this process as well, in case you didn’t set it earlier. You’ll also be able to choose the permissions for your migrated sites.
Step 9: Deciding on Number of Versions
Decide on the number of versions you wish to migrate. Opting for a higher number of versions may extend the duration of the overall migration process. This feature allows you to choose how many versions of your site you want to keep, based on your business needs and available storage space.
Step 10: Setting Notifications and Scheduling
Set notification preferences to be notified of any errors or issues during the migration process. You can also schedule the task to run at a later time that’s convenient for you.
Step 11: Reviewing and Starting Migration
Before starting the migration, review your settings and options one last time. Once you’re satisfied with your configuration, click Finish to start migrating your SharePoint sites.
Conclusion
Migrating SharePoint sites can be a complex process, but with the right tools and strategies in place, it can be streamlined and efficient. Quest On Demand Migration offers a range of features to ensure a smooth transition, including site discovery, collection creation, permission management, and version control. By following these step-by-step instructions, you can successfully migrate your SharePoint sites to your target environment.